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For Archives & Civil Registries

Birth, marriage, death registers — digitized and searchable

Civil status records are the most-requested holdings in many archives. Genealogists, notaries, and citizens need daily access — but handwritten entries spanning 200 years of script changes make manual indexing impossible at scale. Transkribus reads these registers with AI and turns every name, date, and place into searchable data.

Name ExtractionDate RecognitionBatch ProcessingOnline Publishing
Talk to usSee how it works

See field extraction in action

Field models detect the repeating structure of civil status entries and extract individual data fields — names, dates, places — into structured columns.

Document with detected fields
Extracted Fields

A complete workflow for civil status records

Upload your register volumes and combine the tools you need — from text recognition to field extraction to online publishing.

11 linesTranscription
1Addres to dear Isabella on the Authors
2recovery
3O Isa pain did visit me
4I was at the last extremity
5How often did I think of you
6I wished your graceful form to view
7To clasp you in my weak embrace
8Indeed I thought Id run my race
9Good Care Im sure was of me taken
10But indeed I was much shaken
11At last I daily strength did gain

Publish with Transkribus Sites

Give citizens and notaries direct access to your registers

Publish processed civil status registers as fully searchable digital editions. Visitors search by name, date, or place — no more manual finding queries. Smart Search handles historical spelling variants automatically.
Full-text search with spelling variant support
No IT infrastructure or web development required
Customisable branding for your institution
Respects access restrictions and protection periods
Learn more about Transkribus Sites

Access restrictions

Handling protection periods (Sperrfristen) for recent records

Civil status records are subject to statutory protection periods in many jurisdictions — 110 years for birth registers, 80 years for marriage registers, and 30 years for death registers under German law (Personenstandsgesetz). Transkribus separates transcription from publication: you can digitize all your holdings now and release them selectively as protection periods expire. Per-volume access control supports rolling release strategies, internal-only staff access, and restricted modes for notaries or public authorities.
Transcribe all registers now — publish only what is legally permitted
Per-volume access control: public, restricted, or internal-only
Rolling release aligned with §5 PStG timelines
Internal search for staff to answer enquiries on restricted volumes
Audit trail for access to sensitive records
Restricted access handling for civil status records
Privacy & security

Your records stay in Europe — and under your control.

Transkribus is built and operated in Europe by a cooperative. No hyperscaler, no US parent, no data transfer to third countries.

Server location: EU · GDPR compliant · No data transfer to third countries

European servers

All data is processed and stored in data centres inside the EU. No transatlantic replication.

GDPR compliant

Data processing agreements, access logs and deletion rights are built in from day one.

Data sovereignty

You own your content. Export everything as open formats at any time — no vendor lock-in.

Granular access control

Per-collection roles, public/internal toggles, and read-only modes for research use.

Ready to make your civil registers accessible?

Book a free 30-minute consultation. We will review a sample of your registers, estimate scope and cost, and discuss funding options — whether you prefer a managed project or self-service.

Book a consultation

Managed project or self-service — we are happy to discuss both.